Monolied Arts

Art is our enterprise.


Declaration of Data Protection

Fundamentals
This privacy policy explains to users the type, scope and purpose of the processing of personal data (hereinafter referred to as »data«) within our online offering and the associated websites, functions and content as well as external online presences (hereinafter jointly referred to as »online offering«). With regard to the terms used, such as »processing« or »person responsible«, reference is made to the definitions in Art. 4 of the Basic Data Protection Regulation (DS-GVO).

Responsible
Monolied Arts UG (haftungsbeschränkt)
Heidelberg
HRB 730156
District court: Mannheim

Wilhelm-Blum-Str. 4
69120 Heidelberg
E-mail address: contact[at]monolied-arts.com

Management: Johannes Knüchel, Armin Kromer, Darius Kromer, Lorenz Mangold


Types of data processed
– Inventory data (e.g. person master data, names or addresses)
– Contact data (e.g. e-mail, telephone numbers)
– Usage data (e.g. websites visited, interest in content,
access times)
– Meta/communication data (e.g. device information,
IP addresses)

Categories of data subjects
Visitors and users of the online offer (the persons concerned are hereinafter referred to collectively as »users«).

Purpose of processing
– Provision of the online offer, its functions and contents
– Answering contact requests and communicating with users
– Safety precautions

Applicable legal bases
In accordance with Art. 13 DS-GVO, we inform users of the legal basis of our data processing. The following applies to users within the scope of the DS-GVO, i.e. the EU and the EEA, unless the legal basis is stated in the data protection declaration:
The legal basis for obtaining consent is Art. 6 para. 1 lit. a and Art. 7 DS-GVO.

Art. 6 para. 1 lit. b DS-GVO is the legal basis for the processing for the fulfilment of our services and the implementation of contractual measures as well as the answering of inquiries.

For the processing, the legal basis to fulfil our legal obligations is Art. 6 para. 1 lit. c DS-GVO.

Art. 6 para. 1 lit. d DS-GVO serves as the legal basis in the event that vital interests of the data subject or another natural person necessitate the processing of personal data. Art. 6 para. 1 lit. e DS-GVO is the legal basis for the processing necessary for the performance of a task which is in the public interest or is carried out in the exercise of official authority assigned to the person responsible.

The legal basis for the processing of data to safeguard our legitimate interests is Art. 6 para. 1 lit. f DS-GVO. The processing of data for purposes other than those for which they were collected is governed by the provisions of Art. 6 (4) DS-GVO.

The processing of special categories of data (pursuant to Art. 9 para. 1 DS-GVO) is governed by the provisions of Art. 9 para. 2 DS-GVO.

Security measures:
We take appropriate technical and organisational measures in accordance with the legal requirements, taking into account the current state of technology, the implementation costs and the type, scope, circumstances and purposes of the processing as well as the different probability of occurrence and severity of the risk to the rights and freedoms of natural persons, in order to ensure a level of protection appropriate to the risk.
Measures shall include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to the data as well as access to input, transmission, availability and separation of the data concerning them. In addition, we have established procedures to ensure the exercise of data subjects’ rights, the deletion of data and the response to data threats. Furthermore, we take the protection of personal data into account as early as the development or selection of hardware, software and processes, in accordance with the principle of data protection through technology design and data protection-friendly default settings.
Cooperation with contract processors, jointly responsible parties and third parties:
Insofar as we disclose data to other persons and companies (contract processors, jointly responsible persons or third parties) within the scope of our processing, transfer them to them or otherwise grant them access to the data, this shall only take place on the basis of legal permission (e.g. if a transfer of the data to third parties, such as payment service providers, is necessary for the fulfilment of the contract), the user’s consent, a legal obligation which provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

Transfers to third countries
If we process data in a third country (i.e. outside the European Union (EU), the European Economic Area (EEA) or the Swiss Confederation) or if this is done in the context of the use of third party services or disclosure or transfer of data to other persons or companies, this only occurs if it is done to fulfil our (pre)contractual obligations, on the basis of the user’s consent, on the basis of a legal obligation or on the basis of our legitimate interests.
Subject to legal or contractual permissions, we process or have the data processed in a third country only if the legal requirements are met. Such processing therefore takes place e.g. on the basis of special guarantees, such as the officially recognised determination of a data protection level corresponding to the EU (e.g. for the USA by the »Privacy Shield«) or compliance with officially recognised special contractual obligations.

Deletion of data
The data processed by us will be deleted in accordance with the statutory provisions or their processing will be restricted. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them.
If the data are not deleted because they are required for other and legally permissible purposes, their processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be stored for commercial or tax reasons.

Changes and updates to the data protection declaration
We ask users to inform themselves regularly about the content of our data protection declaration. We will adapt the data protection declaration as soon as the changes to the data processing carried out by us make this necessary. We will inform users as soon as the changes require their cooperation (e.g. consent) or other individual notification.

Business-related processing
Additionally we process
– Contract data (for example, contract object, validity period, customer category).
– Payment data (e.g. bank details, payment history)
of customers for the purpose of providing contractual services, service and customer care, marketing, advertising and market research.

Contractual services
We process the data of our contractual partners and interested parties (uniformly referred to as »contractual partners«) in accordance with Art. 6 para. 1 letter b. DS-GVO in order to fulfil our contractual or pre-contractual obligations. The data processed, the type, scope, purpose and necessity of their processing are determined by the underlying contractual relationship.
The processed data includes the master data of our contractual partners (e.g. names and addresses), contact data (e.g. e-mail addresses and telephone numbers) as well as contract data (e.g. services used, contract contents, contractual communication, names of contact persons) and payment data (e.g. bank details, payment history).
We do not process special categories of personal data unless they are part of a commissioned or contractual processing.
Processing is carried out to provide our services and carry out contractual measures (e.g. carrying out order transactions) and to the extent required by law (e.g. legally required archiving of business transactions for commercial and tax purposes). We process data which are necessary for the justification and fulfilment of the contractual services and draw attention to the necessity of their disclosure if this is not apparent to the contractual partners. The aforementioned information is required for the justification and fulfilment of the contract. We only disclose the data to third parties within the scope of delivery, payment or within the scope of the statutory permits and obligations, and also if this is done on the basis of our legitimate interests, about which we inform you in the context of this data protection declaration (e.g. to legal and tax consultants, financial institutions, freight companies and authorities). Disclosure to third parties or companies will therefore take place in particular if it is necessary within the framework of a contract. When processing the data provided to us within the framework of an order, we act in accordance with the instructions of the client and the legal requirements.
Within the scope of using our online services, we can save the IP address and the time of the respective user action. The storage takes place on the basis of our justified interests, as well as the interests of the users in the protection from abuse and other unauthorized use. This data will only be passed on to third parties if it is used to pursue our claims pursuant to Art. 6 Para. 1 lit. f. of the German Data Protection Act. DS-GVO or a legal obligation according to Art. 6 para. 1 lit. c. DS-GVO exists.
The deletion takes place after expiry of statutory warranty and other contractual rights or obligations (e.g. payment claims or performance obligations from contracts with customers), whereby the necessity of data retention is reviewed every three years; in the case of retention due to statutory archiving obligations, the deletion takes place after their expiry (6 years pursuant to § 257 para. 1 HGB, 10 years pursuant to § 147 para. 1 AO).

Administration, financial accounting, office organisation, contact management
We process data in the context of administrative tasks as well as the organisation of our business, financial accounting and compliance with legal obligations, such as archiving. Here, we process the same data that we process within the scope of providing our contractual services. The processing bases are Art. 6 para. 1 lit. c. DS-GVO, Art. 6 para. 1 lit. f. DS-GVO. Customers, contractual partners and users are affected by the processing. The purpose of processing is administration, financial accounting, office organisation and archiving of data, i.e. tasks which serve to maintain our business activities, to perform our tasks and to provide our services. The deletion of data collected for the purpose of providing contractual services and contractual communication is carried out in accordance with the information provided during the respective processing activities.
We disclose or transmit data to the tax authorities, third parties obliged to professional secrecy such as tax consultants or auditors and other fee offices.

Economic analyses and market research
In order to run our business economically, to identify market trends, interests of contractual partners and users, we analyse the data available to us on business transactions, contracts, enquiries, etc. We use this data to determine whether we are in a position to make any decisions. We process inventory data, communication data, contract data, payment data, usage data, metadata on the basis of Art. 6 para. 1 lit. f. DS-GVO, whereby the persons concerned include customers, contractual partners and users.
The analyses are carried out for the purpose of economic evaluations, marketing and market research. The analyses serve to increase user friendliness, to optimise our range of products and services and to improve business efficiency. The results of these analyses are used exclusively by the processor and are not disclosed externally.
If these analyses are person-related, they will be deleted with notice or anonymized, otherwise after two years from contract conclusion. In all other respects, the macroeconomic analyses and general trends are prepared anonymously wherever possible.

Contact
When contacting us (e.g. by e-mail), the user’s details are used to process the contact request and to process it in accordance with Art. 6 Para. 1 lit. b. of the German Data Protection Act. (within the framework of contractual/pre-contractual relationships), Art. 6 Para. 1 lit. f. (other inquiries) DS-GVO.
We will delete the requests if their storage is no longer necessary. We review the necessity every two years; furthermore, the statutory archiving obligations apply.

Hosting and e-mail dispatch
The hosting services used by us serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, e-mail dispatch, security services and technical maintenance services which we use for the purpose of operating this online service.
We or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta data and communication data of customers, contractual partners and users of this online service on the basis of our legitimate interests in the efficient and secure provision of this online service in accordance with Art. 6 Para. 1 lit. f DS-GVO in conjunction with Art. 28 DS-GVO (conclusion of an order processing contract).

Collection of access data and log files
We or our hosting provider raise on the basis of our legitimate interests in the sense of Art. 6 Para. 1 lit. f. DS-GVO data on each access to the server on which this service is located (so-called server log files).

The access data when visiting our website include:
Name of the website accessed
Date and time of the visit
the amount of data transferred
Notification of successful retrieval
Browser type and version
the user’s operating system
Referrer URL (the previously visited page)
IP address and the requesting provider
Status Codes
Username (optional)

Log file information is stored for security reasons (e.g. to clarify abuse or fraud actions) for a maximum period of 7 days and then deleted. Data, the further storage of which is necessary for evidence purposes, are excluded from deletion until the respective incident has been finally clarified.

Rights of the data subjects
Users have the right to request information as to whether data relating to them will be processed and, if so, which data. Further information and copies of the data may also be requested in accordance with legal requirements.
Users have the right to request the completion of data concerning them or the correction of inaccurate data concerning them, in accordance with the provisions of the law.
Users have the right, in accordance with the statutory provisions, to demand that data relating to them be deleted immediately or, alternatively, that the processing of the data be restricted in accordance with the statutory provisions.
Users have the right to demand that the data concerning them which they have made available to us be received in accordance with the statutory provisions and that they be transferred to other responsible parties.
Users also have the right, in accordance with the statutory provisions, to file a complaint with the competent supervisory authority.

Right of revocation
Users have the right to revoke their consent with effect for the future.

Right of objection
Users may object at any time to the future processing of the data concerning them in accordance with the statutory provisions. The objection can be made in particular against the processing for purposes of direct marketing. If you wish a correction, blocking, deletion or information about the personal data stored about your person or if you have questions regarding the collection, processing or use of your personal data or if you wish to revoke your consent, please contact the following e-mail address: webmaster[at]monolied-arts.com.

Liability for contents
The contents of our pages were created with the greatest care. For the correctness, completeness and topicality of the contents we can, however, give no guarantee. As a service provider, we are responsible according to § 7 para. 1 TMG for our own contents on these pages according to the general laws. According to §§ 8 to 10 TMG we are not obliged as a service provider to monitor transmitted or stored third-party information or to investigate circumstances that indicate illegal activity. Obligations to remove or block the use of information in accordance with general laws remain unaffected by this. However, liability in this respect is only possible from the time of knowledge of a concrete violation of the law. As soon as we become aware of such infringements, we will remove the content immediately.

Liability for links
Our offer contains links to external websites of third parties, on whose contents we have no influence. Therefore, we cannot assume any liability for these external contents. The respective provider or operator of the pages is always responsible for the contents of the linked pages. The linked pages were checked for possible legal infringements at the time of linking. Illegal contents were not recognisable at the time of linking. A permanent control of the contents of the linked pages is not reasonable without concrete evidence of an infringement. As soon as we become aware of any legal infringements, we will remove such links immediately.

Copyright Monolied Arts 2019